WriteOn.hlp

Writing a letter

                Today, I have learnt about write on.hlp topic. My friends in the second group told me about how to write the circular letter. It’s good to use in the daily life. If you want to  invite many guests to enjoy in your party, it’s the way to learn. Circular letter can help you to send the letter to many people in the same time. It’s help you to spend a shorter time.  Here is the example for "How to create form letters in word 2010" 

               that I reference from http://www.online-tech-tips.com/ms-office-tips/how-to-create-form-letters-in- word-2010/ for your more understanding. 

                Sometimes you may want to create a letter that you will be sending to a lot of different people, but you’d like certain parts of it to be individualized to the addressee; parts such as the greeting, name, address, etc.; which means, you want to create a form letter, which is great, because Microsoft over the past several versions of Word has been making it easier to do so. To begin, create a document that has the standard stuff in it, here’s an example Christmas letter:

Notice how it has no salutation, address,etc., this is because those will all be added as fields later.The first thing you need to do is click on Select Recipients, on the Mailings ribbon:

This is where you add the people that will be receiving the letter.

Click Type New List… to start adding people, then add several names:

              Note: When you go to save your recipient list, Word will prompt you for a location on your hard drive to save the data file that will be created. Once you save your recipients list, you should notice that a lot of the icons that are on the Mailings ribbon are highlighted now. To start adding fields to your from letter, click a spot in your document to indicate where you want the field to be placed, then click on Address Block

              Here’s what it looks like:

 Click OK to go with the default format, you should get something that looks like this

            Next, add an Enter after the Address Block to move your text down a line, then click on the Greeting Lineicon:

 You should get something like this:

              Once again, let’s go with the default format and just click the OK button. Next, highlight where it says <Address Block> click your right mouse button, chose Paragraph, then check the box next to where it says Don’t add space between paragraphs of the same style, then click the OKbutton. This will make the address block hang together correctly instead of having a blank line between each part of it. Then, click on the Preview Results icon, your document should now look something like this:

          When you’re done previewing, click the Preview Results icon to turn off previewing.

reference : https://www.youtube.com/watch?v=f2JCpBfKqfI

reference : https://www.youtube.com/watch?v=13ErZxwVecg